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Construction workers in hi-vis vests and hard hats queue at a Dubai Hills site gate at sunrise, checking in on their phones while a foreman with a clipboard watches.

Mindcat People · HR and payroll software with WPS for UAE and KSA

Salaries out through WPS on time, every slip from one monthly run.

For contractors, FM companies and restaurant groups in Dubai, Sharjah, Riyadh and Dammam with crews, shifts or branches. Check-ins, leave and overtime land in attendance, the payroll officer runs the month, the GM approves, and the same run makes every salary slip and the WPS file your bank accepts, well before MOHRE suspends new work permits on day 17. Saudi staff on both GOSI regimes sit in the same payroll. Hosted in the UAE or the Kingdom from AED/SAR 29 per employee a month, set up by us.

Tell us your employee countUp to 50 employees? Start now
Mindcat People HR and payroll software: a submitted payroll run for Mindcat Sample Contracting LLC, with 18 employees listed by department and designation and a Make Bank Entry button.
September’s payroll for a Sharjah contractor: 18 employees, submitted, ready for the bank entry.Real screen, sample data

Where payroll breaks

Five places a Gulf payroll goes wrong every month.

A payroll officer in a hijab at a cluttered site-office desk in Sharjah copies hours from printed timesheets into a laptop, with leave forms, a calculator and a phone beside her.
Before: timesheet photos from three sites, paper leave forms, and a spreadsheet rebuilt every month.Illustrative photo

One run, one file · how a month moves

From the crew’s check-in to the slip on their phone.

September at a Sharjah MEP contractor with crews on three sites, followed through every person who touches it.

  1. 01CrewChecks inRajesh taps Check In on his phone at the Dubai Hills gate at 6 am. His shift is on the roster, so late marks and overtime come from the times.On: Phone
  2. 02SupervisorPlans the rosterDay and night shifts per site for the month, with the weekly off day, in one grid.On: Roster
  3. 03HR managerApproves leave and claimsLeave, expense claims and advances wait in her list and on her phone. Approved leave reaches the slip.On: Phone and desk
  4. 04Payroll officerRuns the monthOne run for the company: every slip, with overtime, deductions and advances, in a batch she can check.On: Payroll run
  5. 05GMApproves, then the fileHe reads the register on his laptop and approves. The run makes the WPS file for the exchange house and the journal for finance.On: Register and WPS file
  6. 06CrewSees the slipThe slip is on Rajesh’s phone and in his email the same day.On: Phone
The WPS file (step 5), the GOSI and gratuity rules, biometric sync and the GM’s approval step are set up during setup. Everything else works on day one.
Tell us your employee count

What it does · real screens

The HR and payroll screens your team and crews will use.

“Payroll software is for big companies; we are fine in Excel” is the belief that keeps the WPS file a monthly fire. The first screens below are an 18-person contractor’s September run. Every screen is captured from our own running copy with invented sample data: a Sharjah MEP contractor with sites in Dubai Hills, JLT and Al Quoz, and a Dammam facilities company with a site in Al Khobar. Names, IDs and bank numbers are not real.

  1. “Payroll takes me three days in Excel, and one formula breaks every month.”

    One payroll run for the month

    Pick the company and the month, and the run makes a slip for every employee from their salary structure, attendance, leave and the month’s additions. Check it, submit it, and post the bank entry.

    Used by
    Payroll officers, HR managers
    On screen
    September for the Sharjah contractor: 18 employees across MEP, site operations and the office, submitted.
    Mindcat People payroll run HR-PRUN-2026-00001, submitted, with 18 employees: electricians, plumbers, a foreman, an HVAC technician and helpers in MEP and Site Operations.
    Payroll run: the whole month in one batch.

  2. “Overtime comes in on WhatsApp and I work out 125% by hand.”

    Slips with overtime already on them

    Basic, housing and transport from the salary structure, and overtime, fines and advance recoveries added for the month. The totals and the year-to-date are on the slip.

    Used by
    Payroll officers, employees
    On screen
    A plumber on the Dubai Hills site: AED 1,700 basic, housing, transport and AED 159.38 overtime, AED 2,709.38 gross.
    Mindcat People salary slip for Mohammed Irfan S. with earnings: basic salary AED 1,700, housing allowance 566.67, transport allowance 283.33 and overtime 159.38, gross pay AED 2,709.38.
    Salary slip: overtime on the slip, not in a side sheet.

  3. “The exchange house rejected the salary file again.”

    The WPS file from the same run

    One line per employee with the MOHRE person ID, the agent routing code, the IBAN, the pay period, days and fixed and variable pay, straight from the submitted slips. We set it up in your bank’s format and test it with them during setup.

    Used by
    Payroll officers, finance
    On screen
    September’s salary lines for the Sharjah contractor, with routing codes and IBANs from each employee’s record.
    Mindcat People WPS salary information file: EDR lines with employee ID, agent routing code, IBAN, pay start and end, days paid, fixed income and variable income in AED for each employee.
    WPS salary file: set up during setup, then out of every run.

  4. “Two Saudis in the same job have different GOSI deductions.”

    GOSI per regime, and Arabic screens

    Each Saudi employee sits on the salary structure for their regime, before or after 3 July 2024, so annuity and SANED come off the slip at the right rate. We load the rates during setup and update them each July. Your Saudi team can work in Arabic, right to left.

    Used by
    Saudi HR officers, payroll
    On screen
    A Dammam employee’s slip in Arabic: SAR 12,150 gross, GOSI annuity SAR 1,012.50 and SANED SAR 84.38.
    Mindcat People salary slip in Arabic, right to left, for Abdullah K.: basic salary SAR 9,000, housing 2,250 and transport 900, with GOSI annuity SAR 1,012.50 and GOSI SANED SAR 84.38 deducted.
    Saudi slip in Arabic: GOSI by regime, set up during setup.

  5. “The roster is a WhatsApp photo of a whiteboard.”

    The month’s roster per site

    Day and night shifts for every person and site in one grid, with weekly off days. Drag to change a shift; the times feed late marks and overtime.

    Used by
    Site supervisors, restaurant managers
    On screen
    October at the Sharjah contractor: day shifts at Dubai Hills and JLT, nights at the Al Quoz workshop, Sunday off.
    Mindcat People roster month view for October 2026: Site Day 06:00 to 15:00 shifts at Dubai Hills Site and JLT Fit-out Site, Site Night 18:00 to 03:00 at Al Quoz Workshop, and weekly offs.
    Roster: the month’s shifts per person and site.

  6. “I don’t know who was on site this morning.”

    Check-ins from the phone

    Crews check in and out on their phones, with location when you turn it on, or from your biometric clock once we connect it during setup. Check-ins outside the shift are marked.

    Used by
    Supervisors, HR
    On screen
    This morning’s check-ins across three sites, three of them outside the shift.
    Mindcat People employee check-in list: twenty IN check-ins this morning between 05:00 and 07:30 for named crew and office staff, three marked Off-Shift.
    Check-ins: who is in, and who came off-shift.

  7. “My crews will never log into a laptop.”

    An app on every employee’s phone

    Check in and out, see the leave balance and ask for leave, claim an expense, ask for an advance and open every payslip. It opens in the phone’s browser and can be added to the home screen.

    Used by
    Every employee
    On screen
    An electrician’s phone: check-in, 30 days of annual leave with one request open, and his September slip.
    Three phone screens of Mindcat People: the home screen with Check Out and quick links, Leaves and Holidays with 30 of 30 annual leave and an open request, and Salary Slips with Sep 2026 at AED 2,906.25.
    Employee app: leave, check-in and payslips on the phone.

  8. “Approvals wait until I am back at my desk.”

    Approvals in one list

    Leave, expense claims and advances from the team wait on the manager’s phone and in the HR desk, with the reason and the amount. Approved leave and claims reach the next run.

    Used by
    HR managers, site managers
    On screen
    Three expense claims from the crews (site materials, Salik and parking, fuel) waiting on the HR manager.
    Mindcat People employee app, Team Requests tab: expense claims for Site Materials AED 240, Parking and Salik AED 96 and Fuel AED 185.50 from named crew members, waiting for approval.
    Team requests: approve from the phone.

  9. “Every leaver’s gratuity is a new spreadsheet.”

    Gratuity and the final settlement

    The gratuity comes from the rule we set during setup and the years of service; the final settlement lists it with the last salary, leave encashment and any advance to recover, so finance pays the leaver once.

    Used by
    HR, finance
    On screen
    An electrician leaving after five years: AED 6,650 gratuity under the 2021 UAE rule, on his final settlement.
    Mindcat People full and final statement for Suresh P., joined 1 June 2021, relieving date this month, with a payable row for gratuity of AED 6,650.
    Final settlement: gratuity and dues on one statement.

  10. “The bank flagged an expired Emirates ID before I did.”

    Gulf documents on the employee record

    MOHRE person ID, the bank routing code, Emirates ID or iqama expiry and the GOSI regime sit on each employee, and HR gets an email before each date. We add the fields during setup.

    Used by
    HR and PRO officers
    On screen
    An electrician’s Emirates ID expiring at the end of this month, with his WPS person ID and routing code.
    Mindcat People employee record for Rajesh K., Gulf documents section: MOHRE person ID for WPS, bank routing code 302620122, Emirates ID expiry 30-10-2026, iqama expiry and GOSI regime.
    Employee record: the dates that stop a payroll.
Tell us your employee count

Also included

The rest of HR and payroll, in one line each.

Mindcat People salary register report for September 2026 for the Sharjah contractor: one row per salary slip with employee, joining date, branch such as Dubai Hills Site or Al Quoz Workshop, department and designation.
The salary register for September: every slip by site, department and designation.Real screen, sample data

Who it is for

Three Gulf employers with crews and shifts, before and after.

Construction workers in hi-vis vests check in on their phones at a Dubai Hills site gate at sunrise, a foreman with a clipboard beside them.
Contractors and FM

MEP, fit-out and FM contractors with site crews

Before: a Sharjah contractor’s payroll officer copies hours from timesheet photos from four sites into Excel, and rebuilds the WPS file when the exchange house rejects it. After: crews check in on their phones, overtime reaches the slips, the GM approves the run on his laptop and the WPS file comes out of it.

Payroll runWPS fileOvertime from check-ins
A restaurant manager checks a tablet by the pass in a JLT café kitchen while a cook and a waiter look at their phones before the evening rush.
Restaurants and cafés

Restaurant and café groups with branches

Before: a JLT café group with five branches builds the roster on a whiteboard, and a final settlement lands most weeks. After: the month’s roster per branch is set, the team checks in on their phones, late marks reach the slip, and each leaver’s settlement is one statement.

Roster per branchPhone check-inFinal settlement
A Saudi HR officer in an abaya and an accountant in a thobe and shemagh review a laptop together in a Dammam office, with printed payslips in a tray.
Saudi employers

Saudi companies with Saudi and expat staff

Before: a Dammam facilities company works out GOSI for each Saudi by hand, because half joined after July 2024, and builds the Mudad file in Excel. After: each Saudi sits on the structure for their regime, the run makes the slips and the Mudad file, and HR works in Arabic.

GOSI per regimeMudad fileArabic screens

Not for you if

Who should look elsewhere.

Also used for

Clinics, brokerages, shops and schools.

A contracting company general manager sits back at his desk in Al Quoz reading a laptop, with a cup of karak tea, a white hard hat and rolled drawings beside him.
The GM reads the month’s register before he approves the run.Illustrative photo

People or Accounts?

Two apps, two jobs. Pick the one that matches your work.

Built for the Gulf

What is ready today, and what we add during setup.

Every row is true today, partly true today, or work we do during your setup. We say which.

What Gulf payroll and HR teams needWhere it stands
Data in the UAE or Saudi ArabiaToday. Every client gets a separate site and database, hosted in the UAE or the Kingdom, or on your own servers.
UAE and Saudi companies in one copyToday. Each company has its own currency, holidays, salary structures and payroll run: a Sharjah contractor in AED and its Dammam branch in SAR.
The WPS salary fileDuring setup. We set up the file from the payroll run (one line per employee with the person ID, routing code, IBAN, days and pay) in your bank’s or exchange house’s format, and test it with them before your parallel month.
The Mudad wage fileDuring managed setup, the same way, tested with your Saudi bank. Your team uploads it to Mudad.
GOSI for Saudi staffDuring setup. We load the annuity, SANED and hazard rates for each regime (staff who joined before or after 3 July 2024) and update them each July as the new regime steps up.
End-of-service gratuityDuring setup. The UAE rule (21 days’ basic pay a year for the first five years, 30 after) and the Saudi award with its resignation rules. The final settlement lists gratuity, last salary, leave and advances for the leaver.
Emirates ID, iqama and visa expiryDuring setup. Fields on the employee record and an email to HR before each date.
Overtime at the UAE ratesDuring setup. A formula from attendance hours at 125% or 150%, added to the slip.
Arabic screensPartly today. Anyone can switch to Arabic and the layout runs right to left. The core screens are mostly translated; about half of the HR and payroll labels are, and the rest show in English. We finish the screens your team uses during setup.
Uploads to MOHRE, Mudad, Qiwa, Muqeem or GOSINo. There is no direct connection. Your team uploads the files the run produces, as it does today.
Hijri datesNo. Dates show in the Gregorian calendar.
Payslips on WhatsAppNo. Payslips go by email and sit in the phone app.

بالعربية

Mindcat People in Arabic, for Saudi and Emirati teams.

Mindcat People · رواتب وموارد بشرية

برنامج رواتب وموارد بشرية مع ملف حماية الأجور، للشركات في الإمارات والسعودية: مسيّر رواتب واحد كل شهر يُخرج قسائم الرواتب وملف حماية الأجور، مع الإجازات والحضور والعمل الإضافي.

للموظفين السعوديين، نضبط اشتراكات التأمينات الاجتماعية لكل نظام (قبل يوليو 2024 وبعده) أثناء الإعداد، ونجهز ملف مدد ليرفعه فريقكم. ونضبط مكافأة نهاية الخدمة وفق نظام العمل، وتظهر في المخالصة النهائية.

لكل موظف تطبيق على الجوال: تسجيل الحضور، طلب الإجازة، المطالبات، وقسيمة الراتب. البيانات مستضافة في الإمارات أو في المملكة، أو على خوادمكم. السعر لكل موظف على مسيّر الرواتب شهريًا بالريال أو الدرهم، ويقل كلما كبرتم. الواجهة بالعربية جزئيًا اليوم، ونكمل الشاشات التي يستخدمها فريقكم أثناء الإعداد.

Prices

Price your payroll software: per employee, in AED and SAR.

Set how many employees are on payroll and where it should run. HR, finance and manager logins add nothing. Up to 50 employees on the shared option, the quick start is a fixed AED/SAR 2,500. Every price is also listed in full below.

Where should it run?

Your monthly price

AED 3,250

SAR 3,250 · USD 884.96 · about AED 22 per employee

Quick start, fixedUp to 50 employees, shared only
AED 2,500
Managed setup
AED 9,900
Per-module fees
None

Managed. Setup to a written plan with the go-live date and the monthly price. We reply by email within 24 hours.

Tell us your employee count

AED and SAR are the same number. Excludes 5% UAE VAT and 15% Saudi VAT. Up to 50 employees on the shared option, setup is the fixed quick start; above that, and on every dedicated or own-cloud plan, it is the managed setup. Annual prepay takes 15% off the part above the minimum.

Tell us your employee count

The full price list

Every band, option and fee, in writing.

You pay per employee on payroll, per month: anyone with a salary slip that month. HR, finance and manager logins add nothing, and a manager who is paid through the system counts once. Leavers stop counting the month after their final settlement. The price per employee drops as you grow: each band’s price applies only to the employees inside that band.

Employees on payrollAEDSARUSD
1 to 5029297.90
51 to 20018184.90
201 to 50012123.27
Above 500882.18

Worked example. A contractor with 150 employees on payroll pays 50 × 29 + 100 × 18 = AED 3,250 a month (SAR 3,250, USD 884.96). With 50 employees it is AED 1,450 (USD 394.83). With 400 it is AED 6,550 (USD 1,783.53). With 1,000 it is AED 11,750 (USD 3,199.46). The shared option has a minimum of AED/SAR 990 a month (USD 269.57), which covers up to 34 employees.

How you run it changes the multiplier.

OptionPriceMinimum a month
Shared: your own site and database on our servers, in the UAE or Saudi ArabiaThe per-employee price aboveAED/SAR 990 (USD 269.57)
Your own servers, hosted by us in the UAE, Jeddah or RiyadhPer-employee price × 2AED/SAR 4,590 (USD 1,249.83)
In your own cloud or data centre, run by usThe per-employee price, and you pay your cloud bill directlyAED/SAR 3,690 (USD 1,004.77)

Two ways to start.

StartWho it is forOne-time feeWhat it covers
Quick startShared, up to 50 employeesAED/SAR 2,500 (USD 680.74), fixedYour site, your logo, your employees, salaries, bank accounts and leave balances imported from our spreadsheet template, our UAE or Saudi template (salary components, leave types, public holidays, gratuity rule), the WPS file set up with your bank’s employer ID, and recorded training in Arabic and English. Support by ticket. Monthly by card.
Managed setup51 employees and up, and every dedicated or own-cloud planUp to 200: AED/SAR 9,900 (USD 2,695.71). 201 to 500: AED/SAR 16,900 (USD 4,601.77). Above 500: from AED/SAR 29,900 (USD 8,141.59), scoped in writing.A discovery call, import and cleanup, salary structures per group (office, crews, Saudis on each GOSI regime), gratuity and leave rules, attendance from your biometric clock, the WPS or Mudad file tested with your bank, one parallel payroll month, and live training. A named contact.

Extra work is AED/SAR 450 an hour (USD 122.53).

Not in the price. Biometric clocks are yours, and your bank or exchange house charges its own WPS fees. Annual prepay takes 15% off the part of the monthly bill above the minimum. Prices exclude 5% UAE VAT and 15% Saudi VAT.

Compare payroll software in the UAE and KSA

What 150 employees cost with each option.

The same company with 150 employees on payroll, priced from each option’s own published price list. Checked on 10 October 2026. VAT is extra everywhere.

Swipe the table sideways to see every column.

OptionA month, 150 employeesUAE and Saudi payrollWho sets it upSource
Excel and the bank’s WPS portalNo software bill. The cost is the payroll officer’s week, the file the bank rejects, and the gratuity rebuilt by hand for each leaver.By handYour payroll officerYour month
Mindcat People, sharedAED/SAR 3,250 (USD 884.96), leave, attendance and the phone app included. One-time setup AED/SAR 9,900.Both, in one copy. Hosted in the UAE or the KingdomWe do, with a parallel monthThis page
Zoho Payroll UAE, Standard, billed monthlyAED 1,350 (AED 45 for 5 employees, then AED 9 each). Premium, which adds leave and attendance: AED 2,700UAEYou do, or a partnerzoho.com
Odoo StandardUSD 4,665 (USD 31.10 per user, and each employee counts as a user)Not stated on the price pageYou do, or a partnerodoo.com
Local HR and payroll suitesNo published price: quote after a demoVariesThe vendorTheir sales team
Install an HR system yourselfA server, plus an engineer to install, update, back up and keep the GOSI and gratuity rules currentWhat you buildYour engineerYour quote

Zoho Payroll costs less than we do for a UAE-only company. Our price adds the Saudi side in the same copy (GOSI for both regimes, the Mudad file), data in the region, the setup and the parallel month done for you, and a team in your time zone. Ask each option three questions: who builds the WPS file your bank accepts, who updates the GOSI rates in July, and where the payroll data sits.

How we start

From employee count to your first run, with the date in writing.

Two ways in, by size. You see the plan and the price before you pay anything.

A Saudi HR officer and an accountant compare figures on a laptop in a Dammam office, a tray of printed payslips between them.
The parallel month: your old payroll and the new run, side by side, before you switch.Illustrative photo

Why Mindcat

Hosted in the region. Set up and run for you.

Where it fits

Your industry and your seat.

FAQ

What buyers ask about payroll software in the UAE and KSA.

What counts as an employee?
Anyone with a salary slip that month. HR, finance and manager logins add nothing, a manager paid through the system counts once, and leavers stop counting the month after their final settlement.
Does it make the WPS SIF file?
Yes, once we set it up. During setup we build the salary file from the payroll run in your bank’s or exchange house’s format and test it with them before your parallel month. After that, every run makes it. Your team uploads it to the bank as today.
Does it handle GOSI for Saudis who joined after July 2024?
Yes. Each Saudi employee sits on the salary structure for their regime, before or after 3 July 2024, with the annuity and SANED rates for it. We load the rates during setup and update them each July as the new regime steps up.
How is end-of-service gratuity calculated?
From the rule we set during setup and the employee’s years of service and basic pay. In the UAE that is 21 days’ basic pay a year for the first five years and 30 days after, capped at two years’ pay. The Saudi rule includes the reduced award on resignation. The amount goes onto the final settlement.
Can payroll data stay in the UAE or Saudi Arabia?
Yes. Your copy runs in the UAE or the Kingdom on our servers, or in your own cloud or data centre, with the source code handed over. Each client has a separate site and database.
Is there an app for employees?
Yes. Employees check in, ask for leave, claim expenses, ask for advances and open payslips on their phones, in the browser or added to the home screen. Managers approve from the same app.
Does it work in Arabic?
Partly. Anyone can switch to Arabic and the layout runs right to left. Most core screens are translated, and about half of the HR and payroll labels; the rest show in English. We finish the screens your team uses during setup.
Can it take attendance from our biometric clock?
Yes, during setup. Most clocks can send or export check-ins, and we connect yours so overtime and late marks come from the real times. Crews can also check in on their phones.
Can we run a month in parallel?
Yes. Managed setups include one parallel month: your current payroll and ours side by side, and you sign off before the switch. The quick start runs the first month with you on tickets.
What is it built on?
Mindcat People is built on Frappe HR and ERPNext, licensed under GPL-3.0, and any changes we make will be released under the same licence. We are not affiliated with Frappe Technologies. A copy we install on your own servers comes with its source code.

The brief · one email

Tell us your employee count and how you pay them today.

The honest no: if the work is a software factory with a named delivery date, we are the wrong partner.

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