Industries · fit-out and interior contractors
Approvals, long-lead orders and handover on one programme per job, with your client watching.
For fit-out, joinery and MEP contractors running offices in DIFC and Business Bay, restaurants, villas in Jumeirah, and clinics and mall units in Riyadh. Mindcat Projects puts each job’s Civil Defence, DEWA and landlord approvals on a Gantt that moves when they do, shows every job’s status on one list, and gives your client a free read-only login. Hosted in the UAE or the Kingdom, from AED/SAR 1,790 a month for your first 10 members.
Where a fit-out job slips
Four things that move a handover date.
How one approval moves
From the sprinkler comment to the tenant’s new date, in one week.
An invented office fit-out on Level 14 of a DIFC tower.
- 01Site engineerPosts the comment“Two heads too close to the server room door. Resubmitting Thursday.” On the Civil Defence task, from a phone.On: Task on the phone
- 02Project managerMoves the approvalPushes the Civil Defence date back; demolition and MEP first fix move with it.On: Gantt
- 03Operations directorSees the riskThe project manager marks the DIFC job At risk with the reason, and it shows on the list of live jobs.On: Project list
- 04Site teamAgrees the weekMonday’s site meeting runs from the open tasks and their status.On: Meetings
- 05Tenant’s PMReads the new dateIn her free read-only login, before Tuesday’s meeting.On: Client view
Real screens
What your PMs, site engineers and clients see.
Captured from our own running copy with invented sample data. Names and numbers are not real customers.
“One comment from Civil Defence and the Excel programme is out of date.”
A Gantt per job that moves with the approvals
Design and approvals, construction and handover as summary tasks, each task linked to the one it waits on, and milestones for the permit and the final inspection.
- Used by
- Project managers, planners
- On screen
- The DIFC job, September to December 2026.
Gantt: the approval moves, the work after it moves too. “The instruction was in a WhatsApp group.”
Comments on the task
The consultant’s comment, the reply and the hours spent sit on the task, with @mentions that notify the person named.
- Used by
- PMs, site engineers, QS
- On screen
- The Civil Defence task with two comments and 9.5 hours logged.
Task detail: what changed, when, and who said it. “The site team doesn’t sit at a laptop.”
On the site engineer’s phone
Their tasks, the inbox of updates and the task itself in the phone’s browser. Nothing to install.
- Used by
- Site engineers, foremen
- On screen
- Tasks across a villa, a restaurant and the DIFC office.
Phone view: the site’s tasks without voice notes. “The client hears the new date from someone else.”
A free login for the client
Tenants, consultants and the landlord’s fit-out coordinator read the status, the timeline and the tasks, and can’t change anything.
- Used by
- Clients, consultants
- On screen
- The sample tenant’s representative on her phone.
Client view: the status and the reason, on her phone.
Three jobs, before and after
DIFC, Business Bay and Al Olaya.
Invented jobs in real districts.
Built for Gulf fit-out
What is ready today, and what we add during setup.
What it costs
Per member, in dirhams or riyals, with clients free.
AED/SAR 179 per member for the first 10, 69 for 11 to 30, 45 for 31 to 100 and 29 above that, on your own copy hosted by us, with a AED/SAR 1,790 monthly minimum. A contractor with 60 members pays 10 × 179 + 20 × 69 + 30 × 45 = AED 4,520 a month (USD 1,230.77). Clients and consultants are free. Price your own team on the Projects page.
FAQ
What fit-out contractors ask first.
- Does it make our jobs compliant with Civil Defence or Dubai Municipality?
- No, and no software can. It keeps each submission, comment round and inspection as a task with its dates and files. The approvals stay with you and your consultant.
- Do we have to drop Primavera?
- No. Keep it for the baseline your client asks for. We load your live jobs from an export during setup, and the team, the site and the client work from one live programme here.
- Can our subcontractors use it?
- Yes. Give the joinery, glass or MEP subcontractor a member login for the tasks they do, or a free read-only login to follow the programme.
- Can the landlord’s fit-out team see the job?
- Yes, on a free read-only login, alongside the tenant and the consultant.
- Where is our data stored?
- In your own copy in Dubai or Abu Dhabi, in Jeddah or Riyadh, or in your own cloud.
- What counts as a member?
- Anyone who creates or edits tasks, logs time or runs meetings. Clients, consultants and read-only users are free.
The brief · one email
Tell us your live jobs and how you plan them today.
The honest no: if the work is a software factory with a named delivery date, we are the wrong partner.