Mindcat Hours · timesheet software for firms that bill by the hour
For agencies, consultancies and law firms in Dubai, Abu Dhabi and Riyadh. Your team logs time against each client as it works, and at month end the client opens the hours from a link, without logging in. Your go-live date is in writing, counted from the day your import file arrives.
Where billable time leaks
One retainer, one month · how the hours move
October at a Dubai Media City agency with a property developer on a monthly retainer, followed through everyone who touches the hours.
What it does · real screens
“Our people won’t track time, and clients never read timesheets anyway” is the belief that keeps the extras unbilled. The screens below are one agency’s October. Every screen is captured from our own running copy with invented sample data: Saffron Lane Creative in Dubai Media City, with clients Dune Crest Properties, Palmline Hospitality and Corniche Logistics. Names and amounts are not real.
“The client says the hours aren’t real.”
Save a report for one client and send the link. They see hours by project and task, with the amounts if you choose, on a laptop or a phone. Links can expire, and an expired link goes private.
“We find out the retainer ran over when the year ends.”
Give each retainer or project an hour estimate. The list shows hours used against it, and the bar turns red past 100%.
“Every invoice starts with a rate spreadsheet.”
Set a rate for the firm, for each person, for a project, or for one person on one project, in AED or SAR. Every hour gets its amount as it is logged.
“Short calls never make it onto the timesheet.”
Start the timer from the top bar with the client, project, task and a tag such as “In scope”, “Extra” or “Meeting”. The week lists every entry, grouped by day, to fix in bulk.
“People fill the week in from memory on Friday.”
Drag a block into the calendar to fill a gap, or type the week into a grid by project and task. Set your week to start on Sunday or Monday.
“Our consultants send a timesheet once a month, late.”
Each row is a project and task, each column a day. Copy last week’s rows and type the hours.
“I can’t say which client made money this month.”
Group hours by client, project, task, person or tag, filter billable time, round to 6 or 15 minutes, and export to PDF, Excel or CSV.
“My team works on laptops all day and forgets the browser tab.”
The timer in its own window, with idle detection that asks whether to keep the time. Its activity record is off by default; if you switch it on for someone, it stays on their laptop.
“I log hours between meetings, on my phone.”
Start, stop and edit entries in the phone’s browser, and see the last seven days. There is no app to install.
Also included
Who it is for
Not for you if
Also used for
Hours, Projects, People or Accounts?
Built for the Gulf
Every row is true today, work we do during your setup, or not there. We say which.
| What Gulf firms ask | Where it stands |
|---|---|
| Hours kept in the UAE or Saudi Arabia | Agreed in your plan: our servers in the UAE or the Kingdom, your own copy, or your own cloud. |
| AED and SAR | Today. One currency per organisation, so a Dubai firm with a Riyadh branch runs two organisations under one login. |
| A Sunday-to-Thursday week | Today. The week starts on the day you set, per organisation. |
| Billing in 6- or 15-minute units | Today. Round up, down or to the nearest unit in reports and exports. |
| Invoices with UAE VAT or ZATCA | Not in Hours. During managed setup we send priced hours to Mindcat Accounts, which issues the invoice, or export them for your accounting system. |
| A DIFC costs schedule | During setup. The report already gives hours, rate and fee earner per matter, the items RDC 38.34 asks for; we set up a layout for your filing. It is not the court form. |
| Arabic screens | No. The screens are in English today. Entry descriptions, client and project names can be typed in Arabic. |
| Manager approval and locked months | No. Hours can still be edited after the report goes out. Today the client reviews the report link; an approval step is fork work we scope with you. |
| A phone app | No app to install. The timer and time list work in the phone’s browser. |
| Microsoft 365 sign-in | No. Email and password with two-factor login today; single sign-on is scoped work. |
بالعربية
Mindcat Hours · تايم شيت وساعات قابلة للفوترة
برنامج تسجيل ساعات العمل (تايم شيت) للوكالات والشركات الاستشارية ومكاتب المحاماة في الإمارات والسعودية: يسجّل فريقكم الوقت على كل عميل ومشروع، ويفتح العميل تقرير ساعات الشهر من رابط دون تسجيل دخول.
سعر الساعة لكل شخص ولكل مشروع بالدرهم أو الريال، مع التقريب إلى 6 أو 15 دقيقة، وتقارير PDF وExcel. البيانات مستضافة في الإمارات أو في المملكة، أو على خوادمكم.
لا لقطات شاشة ولا مراقبة للموظفين: سجل النشاط في تطبيق سطح المكتب متوقف افتراضيًا، ويبقى على جهاز الموظف. السعر لكل مستخدم شهريًا ويقل كلما كبر الفريق، والعميل الذي يفتح رابط التقرير لا يُحتسب. الشاشات بالإنجليزية اليوم.
Prices
Set how many people log time and where it should run. Clients who open a report link are free. Up to 50 users on the shared option, the quick start is a fixed AED/SAR 2,500. Every price is also listed in full below.
Your monthly price
AED 925
SAR 925 · USD 251.87 · about AED 37 per user
Quick start, set up by us. Your clients, projects and rates imported from our template or your Clockify, Toggl or Harvest export, AED or SAR, your working week, the desktop app, recorded training and ticket support. We send the payment link within 24 hours.
Start nowThe monthly fee starts on go-live day. Later invoices come 7 days before they are due. Cancel by email at any time; the plan ends with the month already paid. Billing terms
AED and SAR are the same number. Excludes 5% UAE VAT and 15% Saudi VAT. Up to 50 users on the shared option, setup is the fixed quick start; above that, and on every own-copy or own-cloud plan, it is the managed setup. Annual prepay takes 15% off the part above the minimum.
The full price list
You pay per user, per month: anyone with a login who tracks time or manages it. Clients who open a report link have no login and pay nothing, and so do imported names with no login. The price per user drops as you grow: each band’s price applies only to the users inside that band.
| Users | AED | SAR | USD |
|---|---|---|---|
| 1 to 20 | 39 | 39 | 10.62 |
| 21 to 100 | 29 | 29 | 7.90 |
| 101 to 300 | 19 | 19 | 5.17 |
| Above 300 | 12 | 12 | 3.27 |
Worked example. An agency with 25 users pays 20 × 39 + 5 × 29 = AED 925 a month (SAR 925, USD 251.87). With 50 users it is AED 1,650 (USD 449.29). With 100 it is AED 3,100 (USD 844.11). With 250 it is AED 5,950 (USD 1,620.15). The shared option has a minimum of AED/SAR 690 a month (USD 187.88), which covers up to 17 users.
How you run it changes the multiplier.
| Option | Price | Minimum a month |
|---|---|---|
| Shared: your own organisation on our servers, in the UAE or Saudi Arabia, up to 50 users | The per-user price above | AED/SAR 690 (USD 187.88) |
| Shared, above 50 users (managed) | The per-user price above | AED/SAR 2,590 (USD 705.24) |
| Your own copy, hosted by us in the UAE or the Kingdom | Per-user price × 2 | AED/SAR 3,990 (USD 1,086.45) |
| In your own cloud or servers, run by us | Per-user price × 1.5, and you pay your cloud bill directly | AED/SAR 5,590 (USD 1,522.12) |
Two ways to start.
| Start | Who it is for | One-time fee | What it covers |
|---|---|---|---|
| Quick start | Shared, up to 50 users | AED/SAR 2,500 (USD 680.74), fixed | Your organisation on our servers in the UAE or Saudi Arabia, your logo, your clients, projects and rates imported from our spreadsheet template or your Clockify, Toggl or Harvest export, AED or SAR, your working week, the desktop app for your team, and recorded training. Support by ticket. Monthly by card. |
| Managed setup | Above 50 users, and every own-copy or own-cloud plan | Up to 50 users: AED/SAR 4,900 (USD 1,334.24). 51 to 200: AED/SAR 9,900 (USD 2,695.71). Above 200: from AED/SAR 19,900 (USD 5,418.65), scoped in writing. | A discovery brief, your rate card per person, client or matter, years of history imported, report layouts for your clients (or a costs schedule layout for a law firm), priced hours sent to Mindcat Accounts or your accounting system, and live training. A named contact. |
Extra work is AED/SAR 900 an hour (USD 245.06), or 10 hours for AED/SAR 8,100.
Not in the price. Invoices are made in Mindcat Accounts or your own accounting system, priced separately. Annual prepay takes 15% off the part of the monthly bill above the minimum. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Compare time tracking in the UAE and KSA
The same agency with 25 users, priced from each option’s own published price list. Checked on 30 October 2026. VAT is extra everywhere.
Swipe the table sideways to see every column.
| Option | A month, 25 users | Where the hours are kept | Who sets it up | Source |
|---|---|---|---|---|
| Excel and WhatsApp | No software bill. The cost is the extras nobody logged, and the timesheet filled in from memory on Friday. | Laptops and phones | Nobody | Your month |
| Mindcat Hours, shared | AED/SAR 925 (USD 251.87). One-time quick start AED/SAR 2,500. | The UAE or Saudi Arabia, agreed in your plan | We do: rates and history imported | This page |
| Zoho Projects, Premium, billed yearly | About USD 100 (about USD 4 a user). Projects and tasks as well as time | Zoho runs data centres in Dubai, Abu Dhabi, Riyadh and Jeddah | You do, or a partner | costbench.com, zoho.com |
| Clockify Standard, billed yearly | USD 137.25 (USD 5.49 a user) | The US, the EU, the UK or Australia | You do | clockify.me |
| Toggl Track Starter | From USD 225 (from USD 9 a user) | Not stated on the price page | You do | toggl.com |
| Harvest Teams, billed yearly | USD 225 (USD 9 a user), with invoices included | Not stated on the price page | You do | getharvest.com |
| Odoo, Timesheets as the one free app | USD 0 on Odoo Online for one app. A second app moves you to a paid plan per user | Not stated on the price page | You do, or a partner | odoo.com |
Every tool in this table costs less per user than we do, and Zoho also keeps data in the region. Our price pays for the setup (your rates, clients and history imported, the report your client opens), a team in your time zone, your own copy or cloud for a law or audit firm, and priced hours sent to Mindcat Accounts for the invoice. Ask each option three questions: can my client open the month’s hours without an account, who sets up our rates, and where are the hours kept.
How we start
Two ways in, by size. You see the plan and the price before you pay anything.
Today
Ask for the quick start. We send the payment link within 24 hours, then the spreadsheet template for your clients, projects, people and rates, or you send your Clockify, Toggl or Harvest export. Your go-live date counts from the day the file comes back complete.
Within 24 hours
Above 50, or your own copy: send your team size
How many people log time, how you bill (hourly, retainer, fixed fee), what you use today and where the hours should be kept. We reply by email within 24 hours.
Before setup
A written plan
You get the plan, the go-live date and the monthly price in AED or SAR in writing, with the report layout your clients will see.
Go-live date
Setup and the first month
For managed setup, we import your history, set up your rates per person, client or matter, the report links, and the priced hours sent to Mindcat Accounts or your accounting system.
Before you pay
The plan you sign is the promise
The go-live date, the monthly price and what setup covers are written into the plan you sign before you pay. If the plan and this page differ, the plan wins. Read our terms.
Your part
What we need from you
Your import file by the agreed date, one named admin who answers within two working days, your rate card and billing unit (6, 15 or 30 minutes), your logo and the list of people to invite. If you want the desktop activity record on for anyone, your written notice to them first. The go-live date moves if these move.
Why Mindcat
Where it fits
FAQ
Setup plan and price
We reply by email within 24 hours with the setup plan and the monthly price.
