Mindcat Lease · Property management software for rent cheques and renewals
For property managers and landlords in Dubai, Abu Dhabi and Riyadh. We set up the lease screens for you on an accounting system we host: every lease carries its own cheque schedule, so the cheques to deposit, the returned cheques, the renewal notice dates and each owner’s statement come from one record, and rent invoices land in the same books with the right VAT. Hosted in the UAE or the Kingdom from AED/SAR 15 per unit a month. Up to 100 units, start now with a fixed quick-start package; we agree the go-live date with you once your complete import file is in. Larger portfolios, or your own copy, get a written plan with the go-live date.
Where the month goes wrong
One lease, one schedule · how one lease moves
A one-year lease on flat 1204 in a Dubai Marina tower, paid in four cheques, followed through every person who touches it.
What it does · real screens
You don’t need a bank integration to stop losing track of returned cheques: one status on the cheque row, set the day the bank tells you, keeps it at the top of the list until it is replaced. The first screen shows it. Captured from our own running copy, with the lease screens and reports we set up for clients and invented sample data: a Dubai management company with four buildings in JVC, Dubai Marina, Al Barsha and Arabian Ranches, and a Riyadh company with a villa compound and an office building. Names, cheques and amounts are not real.
“Which cheques do we bank this week?”
Every cheque due in the next 30 days, by date, with the tenant, unit, bank and amount, and the days left. A returned cheque stays at the top with its reason until you mark it replaced.
“The cheques, the lease and the renewal are in three different places.”
Each lease holds the tenant, unit, rent, deposit, Ejari or Ejar number, notice days and renewal status, and one row per payment: due date, amount, method, cheque number, bank and status.
“We missed the 90-day notice, so the rent stays the same for another year.”
Every lease ending in the next five months, sorted by the notice-by date we calculate at import, with days left, renewal status, current and proposed rent, and the rent rule your team checked.
“The owner wants his statement and finance hasn’t closed the month.”
Per owner and building: rent invoiced, collected and unpaid this year, your fee rate and fee, and what is due to the owner. It comes from the same invoices and payments your tenants pay against.
“Commercial rent needs VAT and our spreadsheet doesn’t know which units are commercial.”
Each instalment becomes a rent invoice linked to its lease and building. Residential rent goes out without VAT; commercial rent carries the 5% UAE or 15% Saudi template, taken from the lease’s use.
“Tenants call to ask what they owe.”
Each tenant logs in and sees their rent invoices, which are paid and which are overdue, and opens any one of them. Tenant logins are free; we create them from your import.
Also included
Who it is for
Before: a PDC folder per building in JVC and Dubai Marina, renewal dates in a spreadsheet, and owner statements built by hand at month end. After: the leasing desk banks from Cheques to Deposit, sends notices from Renewals Due, and each landlord gets his statement from the same books.
Before: residential rent arrives through Ejar and SADAD, commercial rent by transfer, and the leasing manager matches both in Excel while counting 60-day notices under the Riyadh rules. After: each instalment shows its method and status on the lease, and once we set up the reports for your company, renewals show their notice date and the team works in Arabic.
Before: your tenants’ post-dated cheques sit in the agent’s safe, and the statement arrives on WhatsApp as a PDF that doesn’t match the bank. After: the statement shows what each building collected, what is unpaid, the fee and the net, from the same invoices and payments the tenants see.
Not for you if
Also used for
Built for the Gulf
Every row is either true today, work we do during your setup, or scoped in writing. We say which. The lease screens, cheque register, reports and Leasing home are our configuration, built for you on the accounting system; they are not standard features of it.
| What Gulf landlords and property managers need | Where it stands |
|---|---|
| Data in the UAE or Saudi Arabia | Today. Shared copies run in the UAE or Saudi Arabia; your own copy can run in Jeddah or Riyadh, or on your own servers. |
| Post-dated cheques, the lease schedule and the cheque register | Set up for you on every plan, quick start included. We build these lease screens for you on top of the accounting system. |
| Ejari, Tawtheeq and Ejar registration | Not done by the software. Contracts are registered on DLD’s, the Abu Dhabi registry’s and REGA’s own channels, as now. The contract number and its status sit on each lease. |
| Saudi residential rent paid through Ejar (SADAD) | Recorded by your team against each instalment, or from a bank statement file. There is no link to Ejar. |
| VAT on rent | Today for VAT invoices. Residential rent is invoiced without VAT; commercial rent carries the 5% UAE or 15% Saudi template. The residential or commercial use on each lease is set up for you. |
| ZATCA e-invoicing for Saudi landlords | Not included today. Scoped in writing for Saudi clients who issue VAT invoices, with its own price and date, before you sign. Not part of the quick start. |
| Renewal notice dates (90 days in Dubai, 60 in Riyadh) | Set up for you: each lease carries its notice days, and we calculate the date the notice has to go out when we import the lease. Renewals Due sorts every lease by that date. If your team changes a lease’s end date later, they update the notice date on the same screen. The allowed increase is a note your team fills from the DLD rental index calculator or the Riyadh rules; the software doesn’t work out the band. |
| Arabic | Today for the standard screens, right to left. The lease screens’ Arabic labels are our translations, loaded during your setup. The search box hint stays in English. |
| Reports for a Saudi company | Set up per company during your setup. Each company’s cheque, renewal and owner reports are configured for it before go-live. |
| Makani number or National Address on each building | A field on every building, set up for you. |
بالعربية
Mindcat Lease · عقود الإيجار والشيكات
برنامج إدارة الأملاك لمكاتب إدارة العقارات والملاك في الرياض وجدة ودبي. لكل عقد إيجار جدول دفعاته: الشيكات المؤجلة، والتحويلات، والمدفوعات عبر إيجار. ومن هذا الجدول تعرف الشيكات المستحقة للإيداع هذا الأسبوع، والشيكات المرتجعة، والعقود التي يجب إرسال إشعار تجديدها، وكشف حساب كل مالك.
تُصدر فواتير الإيجار من النظام المحاسبي نفسه: السكني بدون ضريبة، والتجاري بضريبة القيمة المضافة 15% في المملكة. واجهة النظام بالعربية من اليمين إلى اليسار، وبياناتك مستضافة في الإمارات أو داخل المملكة.
لا يسجّل النظام العقود في منصة إيجار؛ يبقى التوثيق على المنصة كما هو، ويُحفظ رقم العقد وحالته على كل عقد. السعر لكل وحدة شهريًا بالريال، ويقل كلما زادت وحداتك.
Prices
Set your unit count and where it should run. Up to 100 units on the shared plan, you start now with the quick-start package; above that, or on your own copy or cloud, we set it up with you. Tenant and owner logins cost nothing extra; owner logins and notice emails are configured in the managed setup. Every price is also listed in full below.
Your monthly price
AED 3,100
SAR 3,100 · USD 844.11 · about AED 10 per unit
Managed. Setup to a written plan with the go-live date and the monthly price. We reply by email within 24 hours.
Tell us your unit countAED and SAR are the same number. Excludes 5% UAE VAT and 15% Saudi VAT. Ejari, Tawtheeq and Ejar fees are paid on those channels, as now. Annual prepay takes 15% off the part above the minimum.
The full price list
You pay per unit per month. A unit is a flat, villa, shop, office or warehouse that has a lease or is listed as vacant. The price per unit drops as your portfolio grows: each band’s price applies only to the units inside it. Buildings, owners, tenants, staff logins and tenant portal logins add nothing.
| Units | AED | SAR | USD |
|---|---|---|---|
| 1 to 100 | 15 | 15 | 4.08 |
| 101 to 500 | 8 | 8 | 2.18 |
| 501 to 2,000 | 5 | 5 | 1.36 |
| Above 2,000 | 3 | 3 | 0.82 |
Worked example. A management company with 300 units pays 100 × 15 + 200 × 8 = AED 3,100 a month (SAR 3,100, USD 844.11). With 100 units it is AED 1,500. With 500 it is AED 4,700. With 1,000 it is AED 7,200. The shared plan has a minimum of AED/SAR 990 a month, which covers up to 66 units.
How you run it changes the multiplier.
| Option | Price | Minimum a month |
|---|---|---|
| Shared, hosted by us in the UAE or Saudi Arabia | The unit price above | AED/SAR 990 (USD 269.57) |
| Your own copy, hosted by us in the UAE, Jeddah or Riyadh | Unit price × 2 | AED/SAR 5,990 (USD 1,631.04) |
| In your own cloud or servers, run by us | The unit price above, and you pay your cloud bill directly | AED/SAR 4,590 (USD 1,249.83) |
Two ways to start. Up to 100 units on the shared plan, you start on your own with a fixed package. Above 100 units, and at any size on your own copy or your own cloud, we set it up with you.
| Way to start | Who it is for | One-time price | What you get |
|---|---|---|---|
| Quick start (self-serve) | The shared plan, 1 to 100 units | AED/SAR 2,500 (USD 680.74), fixed | Your copy in the UAE or Saudi Arabia with your logo, your buildings, units, leases and cheque schedules imported from our CSV template, the cheque, renewal and owner reports and the Leasing home switched on, VAT set for residential and commercial rent, recorded training and guides in Arabic and English, and ticket support. No call and no on-site morning. A person on our team checks your CSV, and we agree the go-live date once it is complete. Tenant portal logins are created from the emails in your import. We send the payment link within 24 hours. Start now. |
| Managed | The shared plan above 100 units, and every size on your own copy or your own cloud | Up to 100 units: AED/SAR 4,900 (USD 1,334.24). 101 to 500: AED/SAR 9,900 (USD 2,695.71). 501 to 2,000: AED/SAR 16,900 (USD 4,601.77). Above 2,000: from AED/SAR 29,900 (USD 8,141.59), scoped in writing. | Setup to a written plan: your leases and cheque history imported and checked, owners with their fee rates and opening balances, the owner statement laid out the way your landlords expect, owner logins, invoice and renewal-notice emails, training, and one month run side by side with your old files. Tell us your unit count. |
Paid to others, never inside the unit price. Ejari, Tawtheeq and Ejar fees go to DLD, the Abu Dhabi registry or REGA, as now. Bank charges for a returned cheque are your bank’s. Extra work outside a plan is AED/SAR 450 an hour (USD 122.53). Annual prepay takes 15% off the part of the monthly bill above the minimum. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Compare property management software
The same management company with 300 units, priced from each option’s own published price list. Checked on 10 October 2026. VAT is extra everywhere.
Swipe the table sideways to see every column.
| Option | 300 units a month | Data in the UAE or KSA | PDC register, Arabic, Gulf VAT | Source |
|---|---|---|---|---|
| A folder, Excel and WhatsApp | No software bill. The cost is the cheque nobody banked, the renewal notice sent late and the owner chasing his statement. | On your desks | Whatever your team keeps up | Your month |
| Mindcat Lease, shared | AED/SAR 3,100 (USD 844.11). One-time setup AED/SAR 9,900. | Yes. UAE or Saudi Arabia, or your own copy in Jeddah or Riyadh | Yes, set up for you | This page |
| PropSpace property management (Dubai) | AED 3,300 (AED 11 per unit, minimum AED 500), no setup fee | Not stated | Ejari contract generation listed; check the rest with them | propspace.com |
| Yardi Breeze (US) | USD 300 (USD 1 per unit, minimum USD 100), annual agreement | No | Built for US landlords | yardibreeze.com |
| Buildium (US) | From USD 192 on Growth; the price rises with your unit count | No | Built for US landlords | buildium.com |
| Odoo with a partner | USD 155.50 for 5 users on Standard, plus a partner project to add leases, cheques and owner statements | Not stated | Whatever the partner builds | odoo.com |
| Build it yourself | Servers, and a developer to set up an accounting system, build lease and cheque records, reports and Arabic labels, then keep it updated | Wherever you host it | Your developer | Your quote |
At 100 units PropSpace costs less than us (AED 1,100 against AED 1,500). Ask each option three questions: where the data sits, whether the rent invoices and the cheques are in the same books, and who answers when a cheque comes back on a Thursday.
How we start
No demo maze and no annual contract to start. You see the plan and the price before you pay anything.
Why Mindcat
Where it fits
FAQ
The brief · one email
The honest no: if the work is a software factory with a named delivery date, we are the wrong partner.
