A storekeeper in a hi-vis vest hands a delivery note to a truck driver at a building materials warehouse in Dammam while a forklift loads cement bags at sunrise.

Mindcat Accounts · Accounting software with ZATCA for UAE and Saudi SMEs

Every Saudi B2B invoice cleared by ZATCA before it reaches your customer.

Name: Mindcat Accounts
Price: 1045 AED

For trading and distribution companies in Riyadh, Dammam, Jeddah and Dubai, then retail chains and contractors. Wave 25 reaches every business whose VAT-able revenue passed SAR 187,500 in any year from 2022 to 2025, by 1 February 2027. Your sales invoices go through Fatoora from go-live, stock and delivery move with the invoice, and your Dubai and Riyadh companies sit in one copy. Hosted in the Kingdom or the UAE from AED/SAR 209 per user a month. One company with up to 5 users starts now with a fixed quick start. Larger teams get a written plan with the go-live date after one 30-minute call.

Start now, up to 5 users 6 users or more? Tell us your user count

Mindcat Accounts accounting software with ZATCA: the ZATCA Integration Log with thirteen invoices, eleven accepted and CLEARED, one accepted and REPORTED, and one credit note Rejected. — The ZATCA log of a Riyadh distributor: B2B invoices cleared, a walk-in sale reported, one credit note rejected with ZATCA’s reason.Real screen, sample data

Where the books break

Five places a Gulf trading company loses the invoice trail.

An accountant in a white thobe on the phone at a desk with two laptops, a tall stack of printed invoices with bulldog clips, a calculator and a stamp, warehouse trucks through the window at night. — Before: month end in a Riyadh warehouse office, two programs, a stack of printed invoices and a stamp.Illustrative photo

01The wave 25 letterZATCA’s wave 25 reaches every business whose VAT-able revenue passed SAR 187,500 in any year from 2022 to 2025. The desktop program prints a QR code but cannot connect to Fatoora, and the deadline is 1 February 2027.

02The invoice edited after printingA salesperson changes a price on an invoice that already went out. Under ZATCA’s fines, amending or deleting an e-invoice after issue starts at SAR 10,000.

03Two countries, two systemsTally for the Deira LLC in dirhams, a Saudi invoicing app for the Olaya branch in riyals, and the owner’s group figures rebuilt in Excel at the peg. Nobody can say what the group made last quarter without a week of copying.

04The truck that left anywayStock for the Dammam yard is in a spreadsheet, the driver’s delivery note is from a carbon book and the invoice is typed later in Riyadh. A Qassim road contractor already 90 days late gets another load of cement on the Sunday run.

05The UAE PDFFrom 2027 a PDF invoice is not an e-invoice in the UAE. Smaller businesses must appoint an Accredited Service Provider by 31 March 2027, and the current software has no way to send invoices to one.

Cleared, then sent · how one order moves

From the contractor’s order to the VAT figures.

A cement and rebar order for a contractor in Riyadh, followed through every person who touches it.

01SalesTakes the orderAl Naseem Contracting orders 400 bags of cement and three tonnes of rebar. The sales order checks the customer’s credit limit and the stock in Riyadh and Dammam.On: Sales order
02StorekeeperLoads the truckThe delivery note comes from the order, so the stock leaves the right warehouse and the driver carries the right paper.On: Delivery note
03AccountantIssues the invoiceFrom the delivery note, with the customer’s VAT number, building number and district already on it.On: Sales invoice
04ZATCAClears itThe invoice is signed and sent to Fatoora on submit. Cleared invoices get ZATCA’s stamp and QR; a rejection shows ZATCA’s reason in the log.On: ZATCA log
05CustomerGets the tax invoiceThe PDF with the QR code goes by email, and the contractor sees it on the customer portal.On: Print and portal
06Finance managerCollects and closesPayments are matched to invoices, the receivables ageing shows who is past 30 and 60 days, and the VAT figures come from the same books.On: Reports

Step 4 needs your invoicing unit onboarded with ZATCA using the OTP from your Fatoora portal, which we do with you during setup. Everything else works on day one.

Tell us your user count

What it does · real screens

The ZATCA e-invoicing and accounting screens your team will use.

“Our invoicing app already prints the QR code” is the belief that leaves companies stuck at Phase 1. A QR on a PDF is Phase 1. Phase 2 means each invoice is signed and sent to ZATCA, and the log below shows ZATCA’s answer for each one. Every screen is captured from our own running copy, connected to ZATCA’s sandbox, with invented sample data: a building materials distributor in Riyadh’s Second Industrial City with a Dammam warehouse, and its sister company in Al Quoz, Dubai. The Saudi company uses ZATCA’s test VAT number. Names and numbers are not real.

“I have no idea which invoices actually reached ZATCA.”
Every invoice’s ZATCA status, in one log
Each invoice gets a log entry with ZATCA’s answer: cleared for B2B invoices, reported for walk-in sales, or rejected with the reason. The dashboard counts them for the month.
Used by
Accountants, finance managers
On screen
Eleven B2B invoices cleared, a walk-in sale reported, and one credit note rejected.
The ZATCA log: cleared, reported or rejected, invoice by invoice.
“When ZATCA says no, nobody can tell me why.”
Rejections with ZATCA’s own reason
A rejected invoice shows the rule it broke, in ZATCA’s words. Under the plan, we read the log, fix the cause with your team and resend.
Used by
Accountants, us
On screen
A credit note for returned gypsum boards, rejected because it had no return reason (rule BR-KSA-17). The next one, with a reason, was accepted.
A rejection, and the rule it broke.
“The contractor’s finance team rejects any invoice without the QR.”
The tax invoice with the QR code
Seller and buyer VAT numbers, addresses with building numbers, VAT per line and the QR code ZATCA’s apps can scan. We set up the Arabic and English layout with your logo during setup.
Used by
Your customers, accountants
On screen
A standard tax invoice to Olaya Fit-Out Co. for paint and gypsum board: SAR 13,980 before VAT, SAR 16,077 with it.
The tax invoice: VAT numbers, VAT per line and the QR.
“Our Dubai company and our Riyadh company live in two programs.”
Both companies, both currencies, one copy
Each company keeps its own chart of accounts, currency, VAT (15% in the Kingdom, 5% in the UAE) and invoice numbering. You see both in one list and run reports per company or for the group.
Used by
Owners, group finance managers
On screen
Saudi invoices in SAR and UAE invoices in AED, paid, unpaid and overdue, in one list.
Two companies: SAR and AED invoices in one place.
“Stock is in Excel, so the invoice and the warehouse never agree.”
Stock by warehouse, moved by the invoice
Delivery notes and invoices move stock out of the right warehouse; purchase receipts move it in. Each item shows what is on hand, ordered and reserved per warehouse.
Used by
Storekeepers, purchasers, owners
On screen
Cement, rebar, gypsum and cable on hand in Riyadh and Dammam after a month of orders and a supplier delivery.
Stock: per item, per warehouse.
“The branch tills and the head office books never match.”
A point of sale for each branch
Cashiers sell from the stock of their own branch, and each sale is a simplified invoice reported to ZATCA. Head office sees the takings and the stock without an end-of-day Excel.
Used by
Cashiers, branch managers
On screen
The Riyadh trade counter with live stock per item and a walk-in customer.
Point of sale: the branch counter.
“Customers call to ask for copies of invoices.”
On the phone, and on the customer portal
The same screens work at phone size. Your customers get their own login to see their invoices, orders and deliveries, and download the PDF.
Used by
Owners on the move, your customers
On screen
An invoice on the owner’s phone, and Al Naseem Contracting’s own invoice list on the portal.
Phone and portal: the invoice, wherever it is needed.

Tell us your user count

Also included

The rest of the books, in one line each.

Mindcat Accounts accounts receivable ageing for the Saudi company: an ageing bar for 0 to 30 days and a list of unpaid invoices for Dammam Steel Works, Al Khobar MEP Services, Qassim Road Builders and Olaya Fit-Out. — Receivables: who owes what, and for how long, before the next truck is loaded.Real screen, sample data

01Receivables and credit limitsEvery unpaid invoice by customer and by age, 0 to 30, 31 to 60, 61 to 90 days and older, and credit limits that stop a new order for a customer over the line.

02BuyingPurchase orders, goods received into the right warehouse, supplier bills with input VAT, and three-way matching.

03Payments and banksCustomer receipts and supplier payments matched to invoices; bank statements imported from Excel or CSV and reconciled.

04Financial statementsProfit and loss, balance sheet, cash flow and trial balance, per company or for the group.

05Quotations and sales ordersQuote, order, deliver and invoice in one chain, with price lists in SAR and AED.

06Cost centres and projectsCosts and revenue per branch, site or project, for contractors and multi-branch traders.

07Fixed assetsVehicles, forklifts and equipment with depreciation schedules.

08Roles and approvalsWho can create, submit and approve what, per company.

09Imports and APIYour opening balances, customers, suppliers and items imported during setup; every list exports to Excel; a REST API for your other systems.

Who it is for

Three Gulf businesses that invoice every day, before and after.

A storekeeper in a hi-vis vest hands a delivery note to a truck driver at a Dammam building materials warehouse while a forklift loads cement bags. — Trading and distribution

Distributors and wholesalers in Riyadh, Dammam and Dubai

Before: a building materials distributor in Riyadh’s Second Industrial City runs a Phase 1 desktop program, keeps stock in Excel and has the wave 25 letter on the desk. After: invoices are cleared with ZATCA before they reach the contractor, the Dammam warehouse loads against the same order, and the ageing shows which contractors are past 60 days.

ZATCA clearanceStock by warehouseCredit limits

A cashier at a Jeddah paint and hardware shop hands a printed receipt and a bag to a customer in a white thobe across the counter. — Retail chains

Shops and branch chains in Jeddah, Riyadh and Dubai

Before: six branches of a Jeddah home and paint shop sell on one vendor’s tills, the books live in another program, and every branch sends a weekly Excel. After: each till issues simplified invoices with the QR and reports them to ZATCA, and head office sees takings and stock by branch.

Branch POSReported salesStock by branch

A quantity surveyor and a site manager in safety vests check supplier delivery notes at a desk in a portacabin site office in Al Quoz, a building under fit-out outside. — Contractors

Fit-out, MEP and FM contractors in Al Quoz and Riyadh

Before: a fit-out contractor in Al Quoz buys materials per project on paper, bills progress from Excel and finds out at handover what the job cost. After: each project carries its purchases, progress invoices and retention, and the invoices are ready for the UAE’s e-invoicing in 2027.

Project costsProgress invoicesVAT on every bill

Not for you if

Three companies we send elsewhere, and why.

01You only send invoices and file VATWith a small team and no stock, an invoicing app costs less and is enough. Our price pays for stock, buying, branches and two countries you would not use.

02You have no bookkeeperAnd want the software to keep your books. We run the software, not your accounting. Bring your accountant or bookkeeper; we work with them.

03You want a promise ZATCA never says noNobody can give that honestly. We onboard you, watch the log and fix rejections with you. The figures you enter stay yours.

Also used for

Trading groups, manufacturers and service firms.

An Emirati owner in a kandura and his finance manager look at a laptop at a desk in a small office above the shops of Deira, Dubai. — A Deira trading group: the Dubai company and the Riyadh company, read together.Illustrative photo

01Trading groups in Deira and OlayaA Dubai LLC and a Riyadh company in one copy, each with its own currency, VAT and invoice layout, and one profit and loss for the group.

02Light manufacturers and food producersBills of materials, batches and expiry dates, and the cost of what you make.03Facilities and MEP contractorsCosts per site and contract, supplier bills with VAT, and invoices to clients who check every VAT number.04Real estate brokerages in DubaiCommission invoices with VAT, agent payouts and the company’s own books. Tenancies and owner statements are a different product.

05Professional services and agenciesInvoices, VAT and timesheets by project, in SAR and AED.

06Restaurants and clinicsThe books and VAT. Kitchen screens, delivery apps and insurance billing stay in the system you use for them.

Built for the Gulf

ZATCA Phase 2 and UAE e-invoicing: what is ready today, and what we add.

Mindcat Accounts UAE VAT 201 report for the Dubai company: standard-rated supplies in Dubai and Sharjah with their VAT, and standard-rated expenses with recoverable VAT. — UAE VAT 201: sales by emirate and recoverable input VAT, filled from the books. Your adviser files the return.Real screen, sample data

Every row is true today, partly true today, or work we do during your setup. We say which.

What Gulf finance teams need	Where it stands
ZATCA Phase 2: clearance and reporting	Today. Standard (B2B) invoices go to ZATCA for clearance and simplified (B2C) invoices are reported, each with its status in the log. We ran it against ZATCA’s sandbox; your production onboarding needs your Fatoora portal OTP and happens during setup.
The QR code on the tax invoice	Today, on the printed and PDF invoice. The Arabic and English layout with your logo is set up during setup.
Corrections by credit note only	Today. A submitted invoice cannot be cancelled once ZATCA has it; returns and price corrections go through a credit or debit note with its reason.
UAE e-invoicing from 2027	Partly. The invoice data and the UAE VAT 201 report are there today. The link to the Accredited Service Provider you appoint is not built yet; we build it against your provider during setup and quote it after the call.
Data in the UAE or Saudi Arabia	Today. Each client gets its own site and database, hosted in the UAE or the Kingdom, or on your own servers.
SAR and AED, 15% and 5%, in one copy	Today. Each company keeps its own currency, chart of accounts, VAT templates and invoice numbering.
Arabic screens	Partly today. Each user can switch to Arabic and the layout runs right to left. About 92% of the core labels are translated; some ZATCA labels and report names show in English. We finish the screens your team uses during setup.
Bank statements from Gulf banks	During setup. There are no direct bank feeds: statements are imported from Excel or CSV and matched in the reconciliation tool.
Zakat, UAE corporate tax and payroll	No. You get the figures for your adviser; returns, WPS and GOSI are filed elsewhere.
Hijri dates	No. Dates show in the Gregorian calendar.

What the invoice can be used for, by country.

Country	Today	Not yet
Saudi Arabia	Phase 2 tax invoices and simplified invoices, cleared or reported through Fatoora once your invoicing unit is onboarded with your OTP, with the QR code and the integration log.	A place on ZATCA’s list of providers: that list is indicative and non-binding, and ZATCA does not limit you to it.
UAE	VAT tax invoices and credit notes as PDF and print, and the VAT 201 figures.	From your e-invoicing date in 2027, a PDF is not an e-invoice: invoices must go through your Accredited Service Provider. That link is built during setup.

بالعربية

Mindcat Accounts in Arabic, for Saudi and Emirati finance teams.

Mindcat Accounts in Arabic, right to left: the sales invoice for Olaya Fit-Out Co. with ZATCA status accepted, posting and due dates, the company and its VAT number, and two lines in SAR. — Arabic screens, right to left: partly translated today, finished for your team during setup.Real screen, sample data

Mindcat Accounts · برنامج محاسبي مربوط بزاتكا للشركات في السعودية والإمارات

الموجة 25 تشمل المنشآت التي تجاوزت إيراداتها الخاضعة للضريبة 187,500 ريال، والربط مع منصة فاتورة مطلوب قبل 1 فبراير 2027. فواتيرك بين الشركات تمر على زاتكا وتعود مختومة قبل أن تصل إلى العميل، وفواتير الأفراد تُبلَّغ، وسجل الربط يوضح حالة كل فاتورة.

شركتك في دبي وشركتك في الرياض على نظام واحد، كلٌّ بعملتها وضريبتها، مع المخزون والمشتريات ونقاط البيع مرتبطة بالفاتورة نفسها.

نستضيف بياناتكم في الإمارات أو في المملكة، أو على خوادمكم الخاصة. التسعير شهري لكل مستخدم بالريال أو الدرهم، وينخفض سعر المستخدم كلما زاد عددكم. الواجهة العربية جزئية حاليًا، ونستكمل تعريب الشاشات التي يعمل عليها فريقكم خلال مرحلة الإعداد.

Prices

Accounting software prices: per user, in AED and SAR.

Set how many people work in the books and where it should run. One company with up to 5 users on the shared plan starts now with the quick start; from 6 users, or on your own servers or cloud, we set it up with you. Customers on the portal and your auditor’s read-only login are free. Every price is also listed in full below.

How many users?

Where should it run?

Shared, your own site on our serversMost companies start hereThe quickest start. Your own site and database, hosted in the UAE or the Kingdom.Your own servers, hosted by usServers for you alone, in the UAE or in Jeddah or Riyadh, with upgrade dates you choose. User price × 2.In your own cloud or data centre, run by usYour IT team keeps the keys; you pay your cloud bill directly. User price × 1.5.

Your monthly price

AED 2,298

SAR 2,298 · USD 625.73 · about AED 192 per user

Quick start, fixedUp to 5 users, shared only: AED 2,500
Managed setup: AED 14,900
Per-invoice fees: None

Managed. Setup to a written plan with the go-live date and the monthly price. We reply by email within 24 hours.

Tell us your user count

AED and SAR are the same number. Excludes 5% UAE VAT and 15% Saudi VAT and your UAE Accredited Service Provider’s fees from 2027. No annual prepay discount.

The full price list

Every band, option and fee, in writing.

You pay per user per month. A user is a named login that works in the books: an accountant, a salesperson, a purchaser, a storekeeper, a cashier or the owner. Your customers on the portal, your outside auditor’s read-only login and our support login are free. Companies, branches, warehouses, items and invoices are unlimited, and we charge no per-invoice fees. Each band’s price applies only to the users inside that band.

Users	AED	SAR	USD
1 to 5	209	209	56.91
6 to 20	179	179	48.74
21 to 50	129	129	35.13
Above 50	99	99	26.96

Worked example. A distributor with 12 users pays 5 × 209 + 7 × 179 = AED 2,298 a month (SAR 2,298, USD 625.73). With 20 users it is AED 3,730 (USD 1,015.66). With 50 it is AED 7,600 (USD 2,069.43). With 100 it is AED 12,550 (USD 3,417.29). The shared plan has a minimum of AED/SAR 1,045 a month (USD 284.55) on the quick start, which is 5 users: one to five users pay the same. When we set it up with you, the shared minimum is AED/SAR 2,298 (USD 625.73), the price of 12 users.

How you run it changes the multiplier.

Option	Price	Minimum a month
Shared: your own site and database on our servers, in the UAE or Saudi Arabia	The user price above	AED/SAR 1,045 (USD 284.55) on the quick start, up to 5 users. AED/SAR 2,298 (USD 625.73) when we set it up with you.
Your own servers, hosted by us in the UAE or Saudi Arabia	User price × 2	AED/SAR 5,750 (USD 1,565.69)
In your own cloud or data centre, run by us	User price × 1.5, and you pay your cloud bill directly	AED/SAR 5,150 (USD 1,402.31)

Two ways to start. One company with up to 5 users on the shared plan starts on its own with a fixed package. From 6 users, with more than one company, stock in several warehouses or branch tills, or on your own servers or cloud, we set it up with you.

Way to start	Who it is for	One-time price	What you get
Quick start (self-serve)	One company on the shared plan, 1 to 5 users	AED/SAR 2,500 (USD 680.74), fixed	Your logo on the invoice, the UAE or Saudi chart of accounts with VAT, opening balances from your trial balance on our template, customers, suppliers and items from our CSV templates (up to 1,000 rows each), ZATCA onboarding of one invoicing unit with your Fatoora OTP, the Arabic and English invoice layout, standard roles, and recorded training in Arabic and English. Ticket support, no calls and no site visit. The go-live date counts from the day your filled templates and the OTP arrive. We send the payment link within 24 hours. Start now.
Managed	From 6 users, more than one company, stock in several warehouses, branch tills, and every size on your own servers or cloud	1 to 20 users: AED/SAR 14,900 (USD 4,057.18). 21 to 50: AED/SAR 29,900 (USD 8,141.59). Above 50: from AED/SAR 49,900 (USD 13,587.47), scoped in writing. On your own servers or cloud, add AED/SAR 9,900 (USD 2,695.71) for the install.	One 30-minute call, then setup to a written plan: each company and branch, stock and warehouses with opening stock, POS profiles, approvals, custom print formats and reports in the plan, ZATCA onboarding per branch, data moved from your old program, and live training. Tell us your user count.

Extra work is AED/SAR 450 an hour (USD 122.53). Outside the user price: your UAE Accredited Service Provider’s fees from 2027 (on your own contract with them), SMS or WhatsApp messages, payment gateway fees and receipt printers. The vendor bills you, or we bill them at cost plus 10% if you ask us to hold the account. There is no annual prepay discount. Prices exclude 5% UAE VAT and 15% Saudi VAT.

Compare accounting software in Saudi Arabia and the UAE

ERP software or an invoicing app? What 12 users cost with each option.

The same Saudi trading company with 12 users who work in the books, priced from each option’s own published price list. Checked on 10 October 2026. VAT is extra everywhere.

Swipe the table sideways to see every column.

Option	A month, 12 users	Data in the UAE or KSA	Who sets it up	Source
A Phase 1 desktop program and Excel	The licence you already paid. The cost is wave 25: it cannot clear invoices with Fatoora.	On your PC	Nobody	Your office
Mindcat Accounts, shared	AED/SAR 2,298 (USD 625.73), with stock, buying, POS and several companies. One-time setup AED/SAR 14,900.	Yes. UAE or the Kingdom, or your own servers	We do, in Arabic and English, with ZATCA onboarding	This page
Zoho Books, Saudi edition	Premium SAR 120 a month billed annually for 10 users, plus SAR 8 to 10 for each extra user. Elite (with inventory) SAR 280	Not stated on the price page	You do, or a partner	zoho.com
Wafeq	Premium SAR 249 a month, or SAR 199 billed annually	Not stated on the price page	You do	wafeq.com
Odoo Standard	USD 24.90 to 38.90 a user, so USD 298.80 to 466.80 for 12 users, plus implementation	Not stated	Odoo or a partner	odoo.com

We cost more than every option listed. If you only need to send invoices and file VAT with a small team, an invoicing app is enough, and cheaper. The difference buys your data in the Kingdom or the UAE, ZATCA onboarding and rejected invoices handled by us, stock, buying, POS and both countries in one copy, setup done for you in Arabic and English, and a team that answers in your time zone.

How we start

From user count to go-live, with the date in writing.

No demo maze and no annual contract to start. You see the plan and the price before you pay anything.

A finance manager in a black abaya and hijab reviews a report with a young accountant pointing at a printed page in an office tower on Olaya Street, the Riyadh skyline through the windows. — The month-end review we set up for: the figures, checked by the people who sign them.Illustrative photo

01Up to 5 users, one company: start nowSend the quick-start form. We send the payment link within 24 hours, then the import templates, the guides and the recorded training in Arabic and English. No call needed.

02Managed: send your user countFrom 6 users, more than one company, or your own servers or cloud: how many people work in the books, your companies and branches, the program you use today and where it should run. We reply by email within 24 hours.

03Managed: one 30-minute callWith your finance manager, in Arabic or English: companies, warehouses, what moves from the old program and your ZATCA status. Then you get a written plan, the go-live date and the monthly price in AED or SAR.

04Managed: pay the setup and go liveWe set up your companies, charts and VAT, import the opening balances and lists, onboard each invoicing unit with ZATCA, set up the invoice layout and train your team. Then we keep it updated, backed up and watched, and handle ZATCA certificate renewals and rejected invoices with you.

05The plan you sign is the promiseThe go-live date, the monthly price and what your quick start or setup covers are written into the plan you accept before you pay. If the plan and this page differ, the plan wins. Read our terms.

06What we need from youYour trial balance and lists in our templates by the date we agree, one named admin who answers within two working days, your accountant’s sign-off on the opening balances, and for each Saudi company your Fatoora portal login during the onboarding slot. For UAE companies from 2027, your Accredited Service Provider’s contract and API details. The go-live date counts from the day these arrive.

Why Mindcat

Hosted in the region. Set up and run for you.

Mindcat Accounts ZATCA workspace: a chart of 12 accepted and 1 rejected invoices, counters for accepted, accepted with warnings and rejected invoices, and links to business settings, transactions and ZATCA reports. — The ZATCA workspace we watch with you: accepted, accepted with warnings and rejected invoices for the month.Real screen, sample data

01Your books stay in the regionHosted in the UAE, in the Kingdom, or on your own servers. Each client gets its own site and database.

02ZATCA handled under the planOnboarding of each invoicing unit, certificate renewal, and rejected invoices read and fixed with your team.

03Done for youChart of accounts, VAT, opening balances, the invoice layout in Arabic and English, users and roles. You don’t need a developer.

04One copy, no second systemStock, buying, POS and several companies in the same books as your invoices.

05One price per userNo per-invoice fees from us. Customers on the portal and your auditor’s read-only login are free.

06Leave with your dataA full backup whenever you ask, which restores on any server running the same software, or move your copy onto your own servers and keep us as the team that runs it.

07A team in your time zoneOur desks are in Dubai and Kochi. We answer during the Gulf working week.

Where it fits

Your industry and your seat.

FAQ

What buyers ask about accounting software with ZATCA.

Which accounting software can we use for ZATCA e-invoicing?: Any software whose invoices are cleared or reported through Fatoora. ZATCA keeps an indicative, non-binding list of e-invoicing providers and says businesses are not limited to it. Ours are cleared or reported, once your invoicing unit is onboarded with the OTP from your Fatoora portal, and the log shows ZATCA’s answer for each invoice.
Does ZATCA Phase 2 apply to my company, and when?: Wave 25 covers every business whose VAT-able revenue passed SAR 187,500 in 2022, 2023, 2024 or 2025, with integration due by 1 February 2027. ZATCA tells later waves at least six months ahead. If your revenue is above that line, plan for go-live before the deadline.
Do we need e-invoicing in the UAE, and when?: Yes, in 2027. Businesses with revenue of AED 50 million or more implement by 1 January 2027; smaller businesses appoint an Accredited Service Provider by 31 March 2027 and implement by 1 July 2027. The invoice data and VAT 201 figures are ready today; the link to your provider is built during setup and quoted after the call.
Is ERP software better than accounting software for a small business?: Only if you hold stock, buy for resale, run branches or have more than one company. If you only invoice and file VAT with a few people, an invoicing app is enough and cheaper. Mindcat Accounts is accounting with stock, buying and POS in the same books.
Can we move from Tally, QuickBooks or a Phase 1 program?: Yes. We move your opening balances as at the cut-over date, plus customers, suppliers and items, from our templates or your old program’s exports. Open invoices come across as balances per customer. Your accountant signs off the opening balances before go-live.
Is our data kept in Saudi Arabia?: If you want it there, yes: your site runs in the Kingdom, or on your own servers or cloud. UAE companies can be hosted in the UAE. Each client has its own site and database.
What happens when ZATCA rejects an invoice?: The log shows the rule it broke, in ZATCA’s words. Under the plan we read the log, fix the cause with your team, usually a missing customer detail or a credit note without a reason, and resend. A submitted invoice is corrected with a credit or debit note, never deleted.
What counts as a user?: A named login that works in the books: an accountant, a salesperson, a purchaser, a storekeeper, a cashier or the owner. An outside bookkeeper who posts entries is a user too. Free: your customers on the portal, your outside auditor’s read-only login and our support login. Companies, branches, warehouses, items and invoices are unlimited.
Can we start without a call?: Yes, with one company and up to 5 users on the shared plan. Send the quick-start form and we send the payment link within 24 hours, then the templates, guides and recorded training in Arabic and English. ZATCA onboarding is booked with you by email. From 6 users, or with more than one company, setup starts with one 30-minute call.
What is it built on?: Mindcat Accounts is built on ERPNext and the Frappe framework, licensed under GPL-3.0 and MIT, with the ZATCA app ksa_compliance by LavaLoon, licensed under AGPL-3.0. Any changes we make to them will be released under the same licences. We are not affiliated with Frappe Technologies or LavaLoon. Your copy will link to the source code of our version.

The brief · one email

Tell us how many people work in the books and what you use today.

The honest no: if the work is a software factory with a named delivery date, we are the wrong partner.

Every Saudi B2B invoice cleared by ZATCA before it reaches your customer.

Five places a Gulf trading company loses the invoice trail.

From the contractor’s order to the VAT figures.

The ZATCA e-invoicing and accounting screens your team will use.

Every invoice’s ZATCA status, in one log

Rejections with ZATCA’s own reason

The tax invoice with the QR code

Both companies, both currencies, one copy

Stock by warehouse, moved by the invoice

A point of sale for each branch

On the phone, and on the customer portal

The rest of the books, in one line each.

Three Gulf businesses that invoice every day, before and after.

Distributors and wholesalers in Riyadh, Dammam and Dubai

Shops and branch chains in Jeddah, Riyadh and Dubai

Fit-out, MEP and FM contractors in Al Quoz and Riyadh

Three companies we send elsewhere, and why.

Trading groups, manufacturers and service firms.

ZATCA Phase 2 and UAE e-invoicing: what is ready today, and what we add.

Mindcat Accounts in Arabic, for Saudi and Emirati finance teams.

Accounting software prices: per user, in AED and SAR.

Every band, option and fee, in writing.

ERP software or an invoicing app? What 12 users cost with each option.

From user count to go-live, with the date in writing.

Hosted in the region. Set up and run for you.

Your industry and your seat.

What buyers ask about accounting software with ZATCA.

Tell us how many people work in the books and what you use today.