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A front desk agent checks in an Emirati family at a hotel apartment lobby in Dubai, a laptop open on the marble counter and suitcases beside the children.

Mindcat Stays · hotel booking system: every unit, every night, one screen

Guests book your apartments direct, with the Tourism Dirham on the bill and every unit on one screen.

For hotel apartment buildings in Bur Dubai, Al Barsha, Deira and Al Nahda, then owners with buildings in the UAE and the Kingdom, and furnished apartments in Riyadh and Jeddah. Guests book a unit and the nights on your own site in Arabic or English, the Tourism Dirham shows as its own line, and the desk sees phone, walk-in and monthly corporate stays on the same calendar. Hosted in the UAE or the Kingdom from AED/SAR 20 per unit a month, set up by us, with the go-live date in writing after one call with your front office manager.

Tell us how many units you letPrice your building
Mindcat Stays hotel booking system: the Book Now screen for Sample Creek Suites with the October 2026 calendar, 16 rooms available on the 10th, and totals of 20 rooms, 16 available and 4 booked.
The desk’s calendar: 20 units at a Bur Dubai building, 16 free tonight.Real screen, sample data

Where the nights leak

Five places a Gulf hotel apartment building loses bookings and hours.

A tired hotel apartment manager rubs his eyes at a desk with an open ledger, two phones, a calculator and a monitor, the Dubai skyline lit behind him at night.
Before: the ledger, two phones and an extranet tab, at the end of the month.Illustrative photo

Every unit, every night · how one booking moves

From the guest’s phone to the key at the desk.

A one-bedroom apartment for three nights at a sample building on Al Mankhool Road, Bur Dubai.

  1. 01GuestBooks on your sitePicks the building, the dates and two adults, sees only the units free for those nights, in Arabic or English.On: Booking site
  2. 02GuestSees the full priceThree nights at AED 450, plus the Tourism Dirham as its own line, then pays online or chooses to pay at the property.On: Checkout
  3. 03Front deskSees it on the calendarThe booking lands in the orders list and on the calendar, next to the phone booking and the corporate monthly stay entered from the same screen.On: Book Now and orders
  4. 04Front deskChecks the guest inOpens the booking, gives unit 3B-101, records the payment and prints the invoice.On: Booking record
  5. 05OwnerSees every buildingArrivals, departures, units occupied and revenue for Bur Dubai and Riyadh on one dashboard.On: Dashboard
  6. 06FinanceCloses the monthExports the month’s bookings to a spreadsheet for VAT and the Tourism Dirham return.On: Orders export
Online card payment uses PayPal until we connect your Gulf gateway during setup; booking emails start once your mail server is connected. Bookings from Booking.com and Airbnb do not sync. Everything else works on day one.
Tell us how many units you let

What it does · real screens

The hotel booking system screens your guests and your desk will use.

“We need Booking.com, so we can’t have our own site” is the belief that keeps every direct guest on an OTA. You can keep the OTAs and still take the guests who look for you by name. The first screen below is a building’s own booking site. Every screen is captured from our own running copy with invented sample data: two hotel apartment buildings, one on Al Mankhool Road in Bur Dubai and one on Olaya Street in Riyadh. Names, rooms and guests are not real, and room photos are illustrative.

  1. “Guests find us on Google, then book us on an OTA.”

    Your own booking site

    A site with your building’s name, photos, address and phone, and a search box for location, building, dates and guests. Your domain, your wording, in Arabic and English.

    Used by
    Guests, owners
    On screen
    Sample Creek Suites in Bur Dubai: hotel apartments by the night, week or month.
    Mindcat Stays booking site for Sample Creek Suites, hotel apartments by the night, week or month in Bur Dubai, with a dusk photo of the building and a search bar for hotel location, hotel, check-in and check-out dates and guests.
    Booking site: your building, your domain.

  2. “The guest calls to ask what is free next week.”

    Only what is free, at tonight’s price

    Search shows each apartment type with its price per night, its amenities, how many guests it takes and how many units are left for those dates.

    Used by
    Guests
    On screen
    Three nights from 17 October: studios at AED 320 a night with 4 left, one-bedrooms at AED 450 with 5 left.
    Mindcat Stays search results for Sample Creek Suites from 17 to 20 October 2026: studio apartment at AED 320 per night with 4 rooms left and one-bedroom apartment at AED 450 per night with 5 rooms left, each with a Book Now button.
    Search: live availability by apartment type.

  3. “Most guests book on their phone.”

    On the guest’s phone

    The same site at phone size: the building, then each apartment with its photos, stars and reviews, ready to book.

    Used by
    Guests
    On screen
    The Bur Dubai building and its one-bedroom apartment, on a phone.
    Two phone screens of the Mindcat Stays booking site: the Sample Creek Suites home page with a Make Booking button, and the one-bedroom apartment page with photos for a two-day, one-night search.
    Phone: book in a few taps.

  4. “Our guests from the Kingdom search and book in Arabic.”

    Arabic, right to left

    Guests switch the site to Arabic and the layout runs right to left, with your building and apartment names in Arabic. Some labels are still in English today; we finish the guest screens during setup.

    Used by
    Guests from the Gulf
    On screen
    أجنحة الخور and its one-bedroom apartment, in Arabic.
    Two phone screens of the Mindcat Stays booking site in Arabic, right to left: the home page of أجنحة الخور with a Make Booking button still in English, and the one-bedroom apartment page, mostly in Arabic with some labels still in English.
    Arabic: partly today, finished during setup.

  5. “The Tourism Dirham is a surprise at checkout.”

    The full price before they pay

    The room total, the Tourism Dirham added per bedroom per night as its own line, the taxes and the total, before the guest gives details and pays.

    Used by
    Guests, finance
    On screen
    A one-bedroom for three nights: AED 1,350, plus AED 45 in Tourism Dirham, AED 1,395 in total.
    Mindcat Stays checkout for a one-bedroom apartment at Sample Creek Suites, 17 to 20 October, two adults: total rooms cost AED 1,350, a separate fees line of AED 45 for the Tourism Dirham, and a total of AED 1,395.
    Checkout: the Tourism Dirham on its own line (labelled “Convenience Fees” until we rename it during setup).

  6. “The desk says yes on the phone, then finds the unit is taken.”

    One calendar for the desk

    The front desk picks dates, a building and guests, and sees every day of the month with the units free, booked or blocked. Phone, walk-in and corporate bookings are made from here.

    Used by
    Front desk, reservations
    On screen
    Sample Creek Suites tonight: 20 units, 16 free, 4 booked.
    Mindcat Stays Book Now screen for the front desk: a booking form for 10 to 11 October 2026 at Sample Creek Suites, a month calendar with 16 rooms available on the 10th, and counts of 20 total rooms, 16 available and 4 booked.
    Book Now: the desk’s calendar.

  7. “We can’t tell which bookings came from where, or who still owes.”

    Every booking, with its source and balance

    One list for all buildings: the guest, the building, the amount due, the payment method, where the booking came from and its status, with today’s arrivals and departures above.

    Used by
    Reservations, finance, owners
    On screen
    Bookings from the website, the phone and corporate rates across Bur Dubai and Olaya, with AED 2,970 still due.
    Mindcat Stays orders list: total sales AED 27,220, AED 2,970 due, 4 arrivals and 1 departure today, and bookings at Sample Olaya Residence and Sample Creek Suites with order source Website, Phone, Corporate rate and Corporate monthly, payment by card or pay at property, and statuses.
    Orders: every building in one list.

  8. “The guest’s details are in three places.”

    The booking record

    Unit and dates, amounts paid and due, the guest’s phone and email, private notes, status history and the invoice, on one screen.

    Used by
    Front desk, finance
    On screen
    A five-night stay in a three-bedroom with majlis, booked by phone and paid in full.
    Mindcat Stays booking record at Sample Creek Suites: unit 3B-101, three-bedroom with majlis, 10 to 15 October 2026, total AED 4,950 paid, order source phone, guest Hamad R. with a sample phone number, and the payment status history.
    Booking record: unit, payment and guest together.
Tell us how many units you let

Also included

The rest of the front office, in one line each.

Mindcat Stays dashboard: arrivals, departures, new bookings, occupied rooms and cancellations, occupancy of 3 of 32 units, today’s arrivals at Sample Creek Suites and Sample Olaya Residence, and revenue of AED 27,220 from 10 orders.
The owner’s dashboard: arrivals, departures, units occupied and revenue for both buildings.Real screen, sample data

Who it is for

Three Gulf operators who let units by the night, before and after.

A housekeeping supervisor with a clipboard talks to a room attendant beside a linen trolley in the corridor of a hotel apartment building in Al Barsha, towers in the window behind them.
Hotel apartment buildings

Hotel apartment buildings in Dubai and Sharjah

Before: a 60-unit building in Al Barsha takes direct bookings by phone, keeps monthly corporate stays in Excel, and counts Tourism Dirham nights from the extranets at month end. After: guests book on its own site in Arabic or English, the desk sees every unit on one calendar, and the month’s bookings export to one spreadsheet for the return.

Own booking siteOne calendarTourism Dirham line
An Emirati owner in a ghutra listens to a manager on a video call from a desk overlooking Dubai Creek and the dhows in Deira.
Owners with several buildings

Owners with buildings in the UAE and the Kingdom

Before: an owner with a building in Deira and one in Riyadh gets two different reports from two managers, a week late. After: both buildings sit in one copy, the dashboard shows tonight’s arrivals and the month’s revenue for each, and each manager sees only their own building.

Every buildingOwner dashboardAccess per building
A Saudi receptionist in a shemagh hands a key card across the marble counter to a guest in a thobe in the lobby of a furnished apartment building in Riyadh, a dallah of coffee on the counter.
Furnished apartments

Furnished apartment buildings in Riyadh and Jeddah

Before: bookings come by phone, WhatsApp and the marketplaces, and the desk keeps a paper book of who is in which unit. After: guests book on the building’s own site in Arabic, the desk sees every unit on one calendar, and the data sits in the Kingdom. The desk still registers guests in Shomoos itself.

Arabic booking siteData in the KingdomMonthly stays

Also used for

Holiday homes, chalets and small hotels.

A holiday home host in a black suit hands a key card to a smiling family with suitcases in an apartment hallway, Dubai Marina towers behind the window.
A key handover in Dubai Marina: the booking was made on the operator’s own site.Illustrative photo

Stays, Bookings, Maintain or Inbox?

Four apps, four jobs. Pick the one that matches your work.

Built for the Gulf

What is ready today, what we add during setup, and what it does not do.

Every row is true today, partly true today, work we do during your setup, or not offered. We say which.

What a Gulf hotel apartment building needsWhere it stands
Guest data in the UAE or Saudi ArabiaToday. Every client gets a separate copy, hosted in the UAE or the Kingdom, or on your own servers.
The Tourism Dirham on the billToday, set during setup. It is added per bedroom per night as its own line, at your building’s category rate. The 30-night cap on long stays is adjusted by the desk; you still file the return with Dubai’s tourism department.
VAT on the invoiceToday, set during setup: tax rules per room type and a PDF invoice per booking.
Arabic booking sitePartly today. Guests can switch the site to Arabic and the layout runs right to left, but about half of the labels are translated and the rest show in English. We finish the guest screens during setup.
Dirhams and riyalsToday. Each copy has a home currency, and guests can switch the prices they see.
Card paymentsPartly. Pay at the property and bank transfer work today, and PayPal is built in. A Gulf card gateway is checked and quoted during setup.
Booking.com, Expedia and AirbnbNo. Bookings do not sync with them. If most of your nights come from them, keep your channel manager and tell us which one you use; we tell you in writing whether we can connect it.
Shomoos, the DET holiday home system, ZATCA e-invoicingNo. Your desk keeps registering guests and filing as it does today.
WhatsApp confirmations, Hijri datesNo. Confirmations go by email, and dates show in the Gregorian calendar.

بالعربية

Mindcat Stays in Arabic, for Emirati and Saudi operators.

Mindcat Stays · نظام حجز فندقي للشقق الفندقية

موقع حجز باسم مبناك، بالعربية والإنجليزية، يحجز منه الضيف الشقة والليالي بنفسه، ويرى السعر لكل ليلة ورسوم درهم السياحة في سطر مستقل.

ويرى موظف الاستقبال كل الوحدات وكل الليالي في تقويم واحد، ويُدخل حجوزات الهاتف والإقامات الشهرية للشركات من الشاشة نفسها. ويرى المالك الوصول والمغادرة والإشغال والإيرادات لكل مبانيه في لوحة واحدة.

البيانات مستضافة في الإمارات أو في المملكة، أو على خوادمكم. السعر لكل وحدة شهريًا بالدرهم أو الريال دون عمولة على الحجز. لا يتصل النظام اليوم بمنصات الحجز مثل Booking.com، ولا بنظام شموس، ولا بالفوترة الإلكترونية. واجهة الضيف بالعربية جزئيًا اليوم، ونكملها أثناء الإعداد.

Prices

Price your building: per room or apartment, in AED and SAR.

Set how many units guests can book and where it should run. Staff logins and extra buildings are free, and there is no fee per booking. Every price is also listed in full below.

Where should it run?

Your monthly price

AED 880

SAR 880 · USD 239.62 · about AED 15 per unit

One-time setup
AED 4,900
Per-booking fees
None

AED and SAR are the same number. Excludes 5% UAE VAT and 15% Saudi VAT. Card gateway fees are paid to your gateway. Annual prepay takes 15% off.

Tell us how many units you let

The full price list

Every band, option and fee, in writing.

You pay per room or apartment guests can book, per month. A three-bedroom apartment sold as one unit counts once. The price per unit drops as you grow: each band’s price applies only to the units inside that band. Front desk, reservations, housekeeping and finance logins are free, and so are extra buildings. There is no fee per booking.

Rooms or apartmentsAEDSARUSD
1 to 2020205.45
21 to 6012123.27
61 to 150882.18
Above 150551.36

Worked example. A hotel apartment building with 60 units pays 20 × 20 + 40 × 12 = AED 880 a month (SAR 880, USD 239.62). With 120 units across two buildings it is AED 1,360 (USD 370.32). With 250 units it is AED 2,100 (USD 571.82). The shared option has a minimum of AED/SAR 490 a month (USD 133.42), which covers up to 27 units.

How you run it changes the multiplier.

OptionPriceMinimum a month
Shared: your own separate copy on our servers, in the UAE or Saudi ArabiaThe per-unit price aboveAED/SAR 490 (USD 133.42)
Your own servers, hosted by us in the UAE or Saudi ArabiaPer-unit price × 2AED/SAR 5,599 (USD 1,524.57)
In your own cloud or data centre, run by usPer-unit price × 2, and you pay your cloud bill directlyAED/SAR 5,599 (USD 1,524.57)

One-time setup. Up to 20 units: AED/SAR 3,900 (USD 1,061.95). 21 to 60: AED/SAR 4,900 (USD 1,334.24). 61 to 150: AED/SAR 7,900 (USD 2,151.12). Above 150: from AED/SAR 12,900 (USD 3,512.59), scoped in writing. Setup covers your buildings, apartment types, unit numbers by floor, rates, weekend and season prices, minimum stays, the Tourism Dirham by category, VAT on invoices, your photos and wording on the booking site in Arabic and English, your domain, booking emails through your own mail server, the import of future bookings from your spreadsheet, and one training session for the front desk. Connecting a Gulf card gateway is quoted in writing once we have checked it. Extra work is AED/SAR 450 an hour (USD 122.53).

Not in the price. Card gateway fees are paid to your gateway. There are no per-booking fees and no commission. Annual prepay takes 15% off. Prices exclude 5% UAE VAT and 15% Saudi VAT.

Compare hotel booking systems

What 60 apartments cost with each option.

The same building with 60 apartments, priced from each option’s own published price list. Checked on 10 October 2026. VAT is extra everywhere.

Swipe the table sideways to see every column.

OptionA month, 60 unitsSyncs with Booking.comData in the UAE or KSASource
Excel, the OTA extranets and WhatsAppNo software bill. The cost is the commission on guests who would have booked you direct, and the month-end count of room nights.Each extranet on its ownOn a shared driveYour month
Mindcat Stays, sharedAED/SAR 880 (USD 239.62), no booking fees. One-time setup AED/SAR 4,900.NoYes. UAE or the Kingdom, or your own serversThis page
Sutahi, a Saudi hotel systemFrom SAR 149 a month for 20 rooms; channel manager SAR 299 a month extraWith the add-onRiyadh-based; hosting not stated on the price pagesutahi.com
Guesty“From USD 9 per listing”, the price page’s own headline, so from USD 540 for 60; plan prices are not listedYesNot statedguesty.com
Smoobu ProfessionalEUR 29 a month for one unit on the Flex plan, plus a fee on each booking; the price for 60 units comes from its calculatorYesNot statedsmoobu.com
Install a hotel system yourselfA server, plus an engineer to install, update, back up and secure itDependsWherever you host itYour quote

Two things are plain from the table. A Saudi hotel that must file with ZATCA and register guests in Shomoos from the same screen is better served by a Saudi system built for that. And a building that sells most nights on Booking.com needs a channel manager, which we don’t have. Stays fits buildings that want their own booking site, one calendar for every unit and building, and the guest list kept in the region, with the setup done for them.

How we start

From unit count to go-live, with the date in writing.

No demo maze and no annual contract to start. You see the plan and the price before you pay anything.

An Emirati duty manager and a front desk agent look at a laptop on a marble counter while a mother in an abaya waits with two children and suitcases in a Dubai lobby.
The arrival we set up for you: the booking already on the desk’s screen.Illustrative photo

Why Mindcat

Hosted in the region. Set up and run for you.

Where it fits

Your industry and your seat.

FAQ

What buyers ask about a hotel booking system.

What counts as a unit?
Each room or apartment guests can book. A three-bedroom apartment sold as one unit counts once. Staff logins and extra buildings are free, and there is no fee per booking.
Does it sync with Booking.com, Expedia or Airbnb?
No. Bookings do not sync with OTAs today. If most of your nights come from them, keep your channel manager and tell us which one you use; we tell you in writing whether we can connect it before you pay.
Can guests book in Arabic?
Partly. Guests can switch the site to Arabic and the layout runs right to left, but about half of the labels are translated today. We finish the guest screens during setup.
Does it add the Tourism Dirham?
Yes, once we set it up. It is added per bedroom per night as its own line at your building’s category rate. The desk adjusts stays longer than 30 nights, and you still file the return yourself.
Can our guest data stay in the UAE or Saudi Arabia?
Yes. Your copy runs in the UAE or the Kingdom on our servers, or in your own cloud or data centre at the per-unit price × 2, with the source code handed over. Each client has a separate copy and database.
How do guests pay?
At the property, by bank transfer, or online with PayPal today. During setup we check your Gulf card gateway and quote connecting it in writing. You can ask for an advance payment on each apartment type.
Does it register guests in Shomoos or send ZATCA e-invoices?
No. Your desk keeps registering guests in Shomoos and filing as today. If you need both from the same screen, a Saudi hotel system built for them is the better fit.
Can we run several buildings?
Yes. Every building sits in one copy with its own address, photos, units and prices, and each manager can be limited to their own building.
Can we import our current bookings?
Yes. We import your future bookings and guest list from your spreadsheet during setup, and check them with you before go-live.
What is it built on?
Mindcat Stays is built on QloApps. We are not affiliated with Webkul. The licence terms for your copy are set out in writing before you sign.

The brief · one email

Tell us how many units you let and where bookings come from today.

The honest no: if the work is a software factory with a named delivery date, we are the wrong partner.

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